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Privacy Policy

Administrator Details

automateIT – Wojciech Pietrzak

The Controller is obligated to process personal data in accordance with the provisions of the Act of 10 May 2018 on Personal Data Protection (UODO) and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (GDPR).

1. General Information

The service (ai-automate.it) collects information about users and their behavior through:

a. Voluntarily provided information in forms – data provided by the user to establish contact, submit an offer, or use services.

b. Cookie files – text files stored on the user's device to provide services and improve user experience.

c. Server logs – automatically collected information about user behavior and connection parameters.

2. Collecting Information in Forms

2.1 Data Collection Rules

The service collects information voluntarily provided by the user in available contact forms, quote request forms, and registration forms.

Additionally, information about connection parameters is automatically recorded, such as:

  • Time stamp (timestamp)

  • IP address

  • Web browser information

2.2 Purpose of Data Processing

Data provided in forms is processed for the purposes of:

a. Purposes directly resulting from the function of a specific form – in particular:

  • Handling service requests

  • Conducting business contact

  • Preparing service offers

  • Processing orders

b. Communicating with the user regarding their inquiry

c. Potentially building a database of prospective clients (in accordance with UODO and competition protection regulations)

2.3 Sharing Personal Data

Data provided in forms is not shared with third parties without explicit user consent, except for:

a. Entities technically providing services:

  • Internet domain operators

  • Hosting service providers

  • Payment processing services

  • Analytics service providers (e.g., Google Analytics)

b. Cases required by law – when the Controller has a legal obligation to disclose data based on a request from competent authorities.

2.4 Data Retention Period

Data will be stored:

  • For the duration of the business/service relationship

  • For the period required by tax and commercial law (typically 5 years)

  • Until consent is withdrawn (if data is processed based on consent)

3. Cookie Files

3.1 What Are Cookies?

Cookies are IT data – usually text files – stored on the user's device. They typically contain:

  • The name of the website they come from

  • Storage time on the device

  • A unique identifier

3.2 Types of Cookies Used in the Service

The service uses two main types of cookies:

a) Session Cookies

  • Temporary files

  • Stored until logout or browser closure

  • Used to maintain user sessions

  • Allow logged-in users to use the service without repeatedly entering login and password on each page

b) Persistent Cookies

  • Stored for a specified time or until manually deleted

  • Used to remember user preferences

  • Used to create a user profile

3.3 Purposes of Using Cookies

Cookie files in the service are used for the following purposes:

a. Maintaining user sessions – enabling logged-in users to use personalized features without repeated logins.

b. Creating statistics – analyzing how the service is used to improve website structure and content.

c. Defining user profiles – displaying tailored materials, content, and ads in advertising networks (in particular Google Ads).

d. Ensuring security – identifying potential security threats.

3.4 Managing Cookies

Web browsers (internet browsers) typically allow cookie files to be stored on the user's device by default.

Users have the ability to:

  • Change browser settings regarding cookies

  • Delete previously saved cookies

  • Automatically block cookies

Detailed instructions for managing cookies are available in the help and documentation of browsers:

Note: Limiting or blocking cookies necessary for authentication and security processes may hinder or, in extreme cases, prevent proper use of the service.

3.5 Third-Party Cookies

Cookie files placed on the user's device may also be used by:

  • Advertisers cooperating with the Controller

  • Technical partners (e.g., Google Analytics)

We recommend reviewing the privacy policies of these companies, in particular:

3.6 Displaying Targeted Ads

Advertising networks, in particular Google, may use cookies to display ads tailored to how the service is used. For this purpose, the following may be collected:

  • Information about the user's navigation path

  • Time spent on a given page

  • Browsing history

Managing advertising preferences: Users can view and edit information about their preferences collected by the Google network using the tool: Google Ads Preferences

4. Server Logs

4.1 Collecting Log Data

Information about user behavior and connection parameters is automatically collected in server logs. Data is used solely for administrative purposes and to ensure efficient service delivery.

4.2 Information Stored in Logs

Server logs may store:

a. URL address – identification of viewed resources

b. Time parameters:

  • Time of request arrival

  • Time of response sent

c. Client identification:

  • Client station name (HTTP protocol)

  • IP address

d. Technical information:

  • Information about errors in HTTP transactions

  • Web browser data

  • Operating system

e. Referrer link – URL of the page previously visited by the user (in case of navigating to the service via a link)

4.3 Use of Log Data

Collected log data is not associated with specific individuals browsing the site and is used solely for the purposes of:

  • Server administration

  • Diagnosing technical problems

  • Security monitoring

  • Service performance optimization

5. Data Security

The Controller applies appropriate technical and organizational security measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Data is stored on secured servers accessible only to authorized personnel.

6. User Rights

In accordance with GDPR provisions, every user has the right to:

a. Access – the right to obtain information about the processing of their data

b. Rectification – the right to request correction of inaccurate data

c. Erasure – the right to request deletion of data (right to be forgotten)

d. Restriction of processing – the right to request restriction of data processing

e. Data portability – the right to obtain data in a structured format

f. Objection – the right to object to data processing

g. Withdrawal of consent – the right to withdraw previously given consent to data processing

To exercise any of these rights, users should contact the Controller at: info@ai-automate.it

7. Right to Lodge a Complaint

Users have the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO) if they believe that the processing of their personal data violates data protection regulations.

Contact to PUODO:

8. Changes to Privacy Policy

The Controller reserves the right to change this Privacy Policy. Users will be informed of any material changes by publishing an updated version on the service website. The date of the last update will be visible at the bottom of the document.

9. Privacy Contact

In case of questions or comments regarding this Privacy Policy, please contact:

automateIT – Wojciech Pietrzak

Effective date: 19 November 2025

Last update: 19 November 2025

Privacy Policy prepared in accordance with the requirements of Regulation (EU) 2016/679 (GDPR) and the Personal Data Protection Act.

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Contact:

hello@ai-automate.it
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+48 530 276 655

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Privacy Policy